Privacy policy

General information

This privacy policy sets out how Nodibinājums Baltijas Pastorālais institūts, registration number 40008122717, processes and protects the personal data obtained through the website, its application and contact forms, and through other means of communication.

Nodibinājums Baltijas Pastorālais institūts cares about the privacy of visitors to the website and of the people who use its services, and about the protection of their personal data.

Personal data is processed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council, the General Data Protection Regulation (GDPR), the Personal Data Processing Law, and other applicable legislation of the Republic of Latvia and the European Union.

The purpose of this privacy policy is to explain what personal data may be obtained, for what purpose it is used, how long it is kept, and what rights you have regarding the processing of your personal data.

Contact details

• Data controller: Nodibinājums Baltijas Pastorālais institūts
• Registration number: 40008122717
• Registered address: Lāčplēša iela 37, Riga, LV-1011, Latvia
• Bank: AS Swedbank
• Account number: LV89HABA0551019582521
• Website: www.bpidrafts.lv

If you have questions about the processing of personal data, or wish to exercise your data protection rights, please contact Nodibinājums Baltijas Pastorālais institūts using the contact details given on the website.

What information do we collect?

Nodibinājums Baltijas Pastorālais institūts may obtain personal data that you provide voluntarily:

• by filling in the application forms on the website;
• by filling in the contact form;
• by registering for BPI Drafts events or other activities;
• by contacting us by e-mail, telephone or through other channels;
• in other cases where you voluntarily give us your information.

Depending on the particular application or contact form, the information processed may include:

• first name and surname;
• e-mail address;
• telephone number;
• information needed to arrange participation or process an application;
• the content of the message or application you submit;
• other information you provide voluntarily.

We aim to collect only the personal data needed to provide the particular service, process the application or handle the enquiry.

How do we use the personal data we collect?

The personal data obtained may be used to:

• process the applications you submit;
• arrange participation in BPI Drafts events and other activities;
• contact you regarding an application you have submitted;
• answer questions and requests;
• carry out the necessary administrative and organisational processes;
• provide information about the event or service you have applied for;
• improve the operation of the website and the user experience;
• maintain the security of the website and information systems;
• fulfil obligations laid down in legislation;
• protect the legitimate interests of Nodibinājums Baltijas Pastorālais institūts and of other persons.

Personal data is not used for purposes incompatible with the purpose for which it was originally obtained.

Disclosure of personal data to third parties

Personal data is not sold, nor disclosed to third parties without good reason.

In certain cases personal data may be passed to service providers who help to run the website, the IT infrastructure, e-mail communication, the handling of applications, or other necessary technical and administrative services.

Such service providers may process personal data only in accordance with our instructions and the requirements of applicable legislation.

Personal data may also be disclosed to state or law enforcement authorities where such an obligation follows from legislation.

How do we protect personal data?

Nodibinājums Baltijas Pastorālais institūts applies appropriate technical and organisational security measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.

Access to personal data is given only to those people who need it in order to carry out their work or provide the service.

How long do we keep personal data?

Personal data is kept only for as long as it is needed to achieve the particular processing purpose, or for as long as applicable legislation requires.

When personal data is no longer needed it is deleted or anonymised, unless legislation requires it to be kept longer.

Cookies

The website may use cookies.

Cookies are small text files that a web browser stores on the user’s device. They help the website to work technically, remember the user’s choices, and in certain cases provide information about how the website is used.

The website may use the following categories of cookie:

Necessary cookies

These cookies are required for the website and its functions to work correctly. Without them some parts of the website may be unavailable.

Functional cookies

These help to remember the user’s choices and make the website more convenient to use.

Analytics cookies

If web analytics tools are used on the website, these cookies may help to gather statistical information about visits to the website and its use, so that its content and operation can be improved.

Third-party cookies

In some cases the website may embed third-party services such as video, maps, social network elements or other external solutions. These service providers may use their own cookies in accordance with their own privacy policies.

Cookies that are not technically necessary for the website to work are used in accordance with the requirements of applicable legislation and, where required, only after the user’s consent has been obtained.

How to refuse cookies

You can control and delete cookies in your web browser settings.

Most browsers allow you to block all or certain cookies, delete cookies that have already been stored, or receive a notification before they are stored.

Please note that blocking necessary cookies may affect how the website works and whether certain functions are available.

Your rights regarding personal data

Under the GDPR you have a number of rights regarding the processing of your personal data.

Right of access

You have the right to be told whether we process your personal data, and to receive a copy of that data together with information about how it is processed.

Right to rectification

You have the right to request that inaccurate or incomplete personal data be corrected or completed.

Right to erasure

In the cases provided for by legislation you have the right to request the erasure of your personal data. This right is not absolute, and in certain cases personal data may have to be retained, for example in order to fulfil obligations laid down in legislation.

Right to restriction of processing

In certain cases you have the right to request that the processing of your personal data be restricted.

Right to object

Where personal data is processed on the basis of our legitimate interests, you have the right to object to such processing.

Right to withdraw consent

Where personal data is processed on the basis of your consent, you have the right to withdraw that consent at any time. Withdrawing consent does not affect the lawfulness of processing carried out before the withdrawal.

Right to data portability

In the cases provided for by legislation you have the right to receive your personal data in a structured, commonly used and machine-readable format.

Right to lodge a complaint

If you consider that the processing of your personal data does not comply with the requirements of legislation, you have the right to contact Nodibinājums Baltijas Pastorālais institūts, and to lodge a complaint with the supervisory authority of the Republic of Latvia, the Data State Inspectorate.

Changes to this privacy policy

Nodibinājums Baltijas Pastorālais institūts may update this privacy policy where necessary, for example if the functionality of the website, the personal data processing procedures or the requirements of legislation change.

The current version of the privacy policy is always published on the website.